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PRINCIPAL MOTIONS Board of Directors Meeting February 6, 9-10, 2000 No. - Pg. Motion [ ] = deletion, = addition1 - 2 that the Board of Directors approve the following changes to the Nominating Committee Manual of Procedures (MOP): Nominating Committee MOP Section 9G, third paragraph, first sentence: 9G. The DALs have the responsibility of representing and managing the technological interest of the Society [as well as representing those Society members who do not participate in chapter and regional activities]. 6 - 7 that the equity portion of the General Fund and Research Fund portfolios be changed to include 10% of the equity in "U.S. Large" growth stocks and proportionately rebalance the other existing equity asset classes, and that Appendix A, Investment Policy, of the Finance Committee Board-Approved Rules be changed accordingly. 7 - 7 that the General Fund and Research Fund portfolio’s allocation be changed from a 50%-50% to a 60%-40% equity to fixed income mix, and that Appendix A, Investment Policy, of the Finance Committee Board-Approved Rules be changed accordingly. 8 - 7 that the budget for Society fiscal year 2000-2001, consolidated income and expense line items (in thousands), be approved: Income: I05 Member Dues 5364.1 I10 Copy Sales 2799.4 I15 Advertising 3318.0 I20 Meetings and Seminars 1771.0 I25 Special Projects 0.0 I27 Contributions 1781.3 I31 Contribution to Research/Foundation 2145.0 I35 Investments 551.5 I40 Other Income 451.9 TOTAL INCOME 18,182.2 Expenses: E05 Salaries, Taxes & Benefits 5750.8
TOTAL EXPENSES 18,182.2 Surplus (Deficit) -0- 9 - 9 that the Board of Directors affirm the implied policy that ASHRAE standards shall consider health impacts where appropriate. 10 - 11 that the Board of Directors ratify the letter ballot vote to elect members to the ASHRAE Learning Institute Board of Trustees to fill vacancies as follows: Member with education background – William E. Murphy Member with consulting engineering background – Alexander J. Boome 11 - 11 that the Board of Directors ratify the letter ballot vote to approve publication of Guideline 12P, Minimizing the Risk of Legionellosis Associated with Building Water Systems, subject to a 45-day BOD appeals period. 12 - 11 that the Rules of the Board be waived to allow David J. Evers, who has not held the grade of Member for five years prior to selection, to serve as the Region VI Vice Chair for Student Activities to complete a term through June 2000. 13 - 13 that ExCom recommend that the Board of Directors approve ASHRAE participation in AHR Expo-Mexico on a yearly basis. 14 - 13 that ExCom recommend to the Board of Directors that the Election and Appointment Procedures be amended as follows: VI. ELECTION PROCEDURE FOR ASHRAE FOUNDATION TRUSTEES A. Qualifications
15 - 13 that ExCom recommend that the Board of Directors approve the following daily expense rate for Board members for 1999-2000: Dallas - $264.00 Minneapolis - $264.00 16 - 13 that ExCom recommend that the Board of Directors approve the admission of the Computing Science Accreditation Board, Inc. as a Participating Body of ABET. 17 - 14 that ExCom recommend to the Board of Directors that a standing oversight committee be formed called the Resource Development Committee that would be responsible for coordinating all Society fundraising as well as its implementation, whether through its own resources or through other committees. 18 - 14 that the Board of Directors approve the ASHRAE/NSPE Memorandum of Understanding in Attachment B [of ExCom report]. 19 - 14 that ExCom recommend that the Board of Directors approve the Letter of Intent for Co-operation Between ASHRAE and VDI-TGA in Attachment C [of ExCom report]. 20 - 15 that ExCom recommend that the Board of Directors allow an exception for Standard 62.1, Addendum o, concerning spaces where smoking is allowed, to allow a portion of the addendum to be informative rather than normative. 22 - 16 that ExCom recommend that the Board of Directors approve revising section 3.1.2 of the operating rules of the Scholarship Guidelines as shown in Attachment A [of ExCom report]. 23 - 16 that ExCom recommend that the Board of Directors accept a proposal from J. Richard Mehalick for a University-Specific Scholarship. (See Attachment B of ExCom report.) 24 - 16 that ExCom recommend that the Board of Directors approve revising section 3.5.1 of the Scholarship Guidelines as follows: 3.5.1 The Scholarship Trustees will consist of seven members of ASHRAE, one being the Chief Staff Officer[, who will serve permanently]. All other members will be elected to three-year terms in a sequence of 2-2-2. A Trustee may be re-elected to serve a second term of three years. The members of the Scholarship Trustees shall elect one member to serve as Chair and one member to serve as Vice Chair each year. An elected Trustee may not simultaneously be a member of the Board of Directors. A partial term shall not count as a full term. 25 - 16 that ExCom recommend that the Board of Directors approve amending the Nominating Committee Manual of Procedures as follows: "The DALs have the responsibility of representing [and managing] the technological interest of the Society." 26 - 18 that the Board of Directors approve the resolution in memory of Presidential Member Elmer Queer. 27 - 18 that the Board of Directors approve the resolution in memory of Presidential Member Louis F. Flagg. 28 - 18 that Section 14 of the ASHRAE Policy and Procedure for Format, Activity, and Content of Web Sites for ASHRAE Groups be revised to read: 14. An ASHRAE region may develop a web site that [shall] may be hosted on the Society’s server. 29 - 19 that consent motions 1-2 of the October 2-3, 1999, Regions Council report be approved: 1. that the Northern Lights Section, sponsored by the Minnesota Chapter, located in Grand Forks, North Dakota, be chartered. 2. that the Regions Council BAR be revised to read:
At least 2/3 of the voting members are required for a quorum. 30 - 19 that consent items 1-5 of the February 6-7, 2000, Regions Council report be approved:
4. that the charter of the Sardar Patel College of Engineering Mumbai Student Branch, located in Mumbai, India sponsored by the Western India Chapter be approved. 5. that the charter of the University of Technology at Mara Student Branch, located in Shah Alam, Selangor Malaysia sponsored by the Malaysia Chapter be approved. 31 - 20 that Society revise the Manual of Procedures for Officers and Directors, Section 4.4, Responsibilities of Directors and Regional Chairmen (DRCs), paragraph 4.4.7 and the Regions Council BAR, Section 6, Membership, paragraph 6.5, Assistant Regional Chairman to permit the Assistant Regional Chair (ARC) to serve for a period of three years in lieu of the two years specified and to keep both documents consistent.
4.4.7 An official position of Assistant Regional Chairman shall be instituted. The position of Assistant Regional Chairman is not a mandatory position. The Assistant Regional Chairman is recommended by the DRC to the President for appointment for a one-year term to serve a maximum of [two] three years. The Assistant Regional Chairman’s qualification requirements will be the same as a Regional Vice Chairman’s. The transportation expenses of the Assistant Regional Chairman to attend the regional planning meeting and the region’s CRC shall be reimbursed by Society. (88-06-30-51) Regions Council BAR
32 - 21 that ROB Book 2 – Staff Manual, Finance Department, of the Rules of the Board be revised as follows:
ASHRAE shall advance to the host chapter of each regional conference in its planning stages [$1,500] $2,300 to assist in its function, and it shall not be an obligation that the money be returned to the Society. 33 - 21 that consent items 1, 3, 5-8, and 10-11 of the Member Council report be approved: 1. that the meeting registration fees for the 2000-01 Atlanta/Cincinnati meetings be approved as follows: $240 Member Pre-Registered $315 Member On-site $410 Non-Member Pre-Registered $480 Non-Member On-site 3. that revisions be made to the Meetings Manual ROB Book 2 as shown in Attachment A of Member Council report. 5. that the following pass-through awards for presentation at the 2000 Winter Meeting be approved:
6. that the 1999 Paper Award winners in accordance with Attachment B of Member Council report be approved. 7. that the addition of Appendix B to the H&A BAR in accordance with Attachment C of Member Council report be approved. 8. that all councils be directed to include "Guidelines for Awards" in their MOP and in the MOPs of the committees reporting to them in accordance with Attachment D of Member Council report. 10. that Section 5.3 of the Admissions and Advancement Committee BAR be revised as follows: That all applicants for admission to the Society in the grade of Member [all grades except Student Member grade] and all applications for advancement [in membership grade] shall be referred to the Admissions and Advancement Committee for investigation and assignment of grade. 11. that Section 5.1 of the Admissions and Advancement Committee BAR be revised as follows: All applications submitted to ASHRAE Headquarters for Member Grade must be on
[the original] 35 - 23 that Section 2.6, paragraph 8 of the Society Bylaws be revised as follows: One year for each year of qualifying work experience in the performance of duties in
work related to ASHRAE’s fields of interest, [as verified by the applicant’s
reference 36 - 24 that Section 2.4 of the Society Bylaws be revised to read: Section 2.4 Fellow. A Member who has attained distinction in the arts relating to the sciences of heating, refrigeration, air conditioning, or ventilation, or the allied arts and sciences, or in the teaching of major courses of said arts and sciences, or who by reason on invention, research, teaching, design, original work, or as an engineering executive on projects of unusual or important scope, has made substantial contribution to said arts and sciences, and has been in good standing as a full grade Member for at least ten (10) years is eligible for election to the grade of Fellow by the Board of Directors. 37 - 24 that Section 4.3 Powers of the Society Bylaws be revised to read: Section 4.3 Powers. The Board of Directors shall have full and complete management and control of the activities and funds of the Society and may adopt such rules and regulations for the conduct of its meetings, the exercise of its powers, and the management of the affairs of the Society as it may deem proper, subject to the provisions of the laws of the State of New York, the Certificate of Consolidation and these Bylaws. The Board of Directors shall, at its discretion or upon filing with the Secretary of a petition, refer to the Society any important questions to be decided by a 60% majority vote of those voting members present in person or by proxy at a regular or special meeting of the Society. In the case of a petition, it must be signed by not less than [300 voting members] 5% of the total Society voting membership as recorded at the beginning of the current Society year, of which not more than [150] 50% of such voting members shall be from any one [chapter] region or geographical area as defined by the ASHRAE Board of Directors. 38 - 25 that the Board of Directors approve the following changes to the Policy and Procedures for Format, Activity, and Content of Web Sites for ASHRAE Groups (Special Publications Committee BAR, Appendix A): 5. One person who is a voting or corresponding member of the ASHRAE group shall be assigned as the editor of that group’s web site, responsible for what appears on the site. This person’s name, committee position, e-mail address, and the date of last revision shall appear on the home page. 6.1 Rosters published on web sites will include name, affiliation, and committee position only. Additional contact information may be posted only if that information comes from the affected party (not ASHRAE) with written permission to post it. 6.2 Working drafts of technical material including but not limited to Handbook chapters, standards and guidelines, and work statements may be posted under the following conditions:
6.2.3 The draft must be posted on a private web site or private section with restricted access. 6.3 No material that is offered for sale by ASHRAE may be posted on a web site.
39 - 26 that the Board of Directors approve the following proposed changes to the Handbook Committee Board-Approved Rules (BAR): 41 - 26 that ROB 510-140-001 Pricing Policy for ASHRAE Publications (Publishing Council BAR, Appendix A) be amended as follows: B. Discount schedules are as follows:
a. New members, in first year of their membership, may purchase one copy of each volume not distributed to them as a membership service at a 33 percent discount from the list price, plus postage and handling. 42 - 27 that Pricing Policy for ASHRAE Publications ROB 510-140-001 be amended as follows: B. Discount schedules are as follows: 1. Members. Student Members may purchase any handbook volume, subject to availability, after paying [$8.00] dues for that year, at a discounted list price of at least 50 percent [$32.00]. 34 - 28 that the 2005 Annual Meeting be held in Denver, Colorado. 43 - 28 that the Board of Directors approve an addition to ROB 100-117-005, ASHRAE Policy on Use of ASHRAE Standards in Building Codes as shown in Appendix A (of Technology Council report). 44 - 28 that the Board of Directors approve the Title, Purpose and Scope for a companion guideline (Guideline 19P) to Standard 62-1999, Ventilation for Acceptable Indoor Air Quality, as shown below. PROPOSED GUIDELINE 19P - VENTILATION AND INDOOR AIR QUALITY 1. PURPOSE 1.1 This guideline provides information on building ventilation and indoor air quality design and practices. 1.2 This guideline provides information on building and system design, installation, operation and maintenance relevant to ventilation and indoor air quality that is both practical and useful. 2. SCOPE This guideline applies to ventilation and indoor air quality design and practices for human occupancy in commercial and institutional buildings, offices and other non-industrial spaces within industrial buildings, and in residential buildings more than three stories in height. 45 - 29 that BSR/ASHRAE/SMACNA Standard 126P, Methods of Testing HVAC Air Ducts, be approved for publication, subject to a 45-day appeals period of BOD action. (Appendix B of Technology Council report) 46 - 29 that ASHRAE Guideline 12P, Minimizing the Risk of Legionellosis Associated with Building Water Systems, be approved for publication, subject to a 45-day BOD appeals period. (Appendix C of Technology Council report) 47 - 30 that BSR/ASHRAE Addendum c to ANSI/ASHRAE Standard 15-1994, Safety Code for Mechanical Refrigeration, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-A.) 48 - 31 that BSR/ASHRAE Standard 24-1989R, Methods of Testing for Rating Liquid Coolers, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-B.) 49 - 31 that BSR/ASHRAE Addendum h to ANSI/ASHRAE Standard 34-1997, Designation and Safety Classification of Refrigerants, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-C.) 50 - 31 that BSR/ASHRAE Addendum j to ANSI/ASHRAE Standard 34-1997, Designation and Safety Classification of Refrigerants, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-D.) 51 - 31 that BSR/ASHRAE Addendum k to ANSI/ASHRAE Standard 34-1997, Designation and Safety Classification of Refrigerants, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-E.) 52 - 31 that BSR/ASHRAE Addendum b to ANSI/ASHRAE Standard 135-1995, BACnet - A Data Communication Protocol for Building Automation and Control Networks, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-F.) 53 - 31 that BSR/ASHRAE Standard 149P, Laboratory Methods of Testing Fans Used to Exhaust Smoke in Smoke Management Systems, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-G.) 54 - 31 that BSR/ASHRAE Standard 22-1992 (RA), Methods of Testing for Rating Water-Cooled Refrigerant Condensers, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-H.) 55 - 31 that BSR/ASHRAE Standard 136-1993 (RA), A Method of Determining Air Change Rates in Detached Dwellings, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-I.) 56 - 32 that BSR/ASHRAE Standard 41.7-1984 (RA), Standard Method for Measurement of Gas Flow, be approved for publication with minor editorial changes. (See Analysis Sheet, Appendix ST-J.) 57 - 32 that BSR/ASHRAE Standard 143P, Methods of Testing for Rating Indirect Evaporative Coolers, be approved for publication, subject to a 45-day BOD appeals period. (See Analysis Sheet, Appendix ST-K.) 58 - 32 that Standard 69-1990, Methods of Testing Discharge Line Refrigerant Oil Separators, be withdrawn. 59 - 32 that the Board of Directors approve the following changes to the RAC Board Approved Rules (BAR) under section 6.3 entitled, "Term of Service," as follows: 6.3.1 Service on this committee is by BOD election for a four-year term. [Regular (not international)] All members shall be elected to serve for terms of four years commencing after the next Annual Meeting of the Society. (94-06-26-04) [6.3.2The International Member shall be elected to serve for a term of three years, commencing after the next Annual Meeting of the Society, whenever a vacancy occurs due to expiration of term, resignation, or other cause. (92-07-02-41)] 60 - 32 that the Board of Directors approve the following changes to the ASHRAE research spending categories for 2001-2002:
(01/02) (00/01) Design Tools 15% 20% 45%
* Percent of $ under contract for year ending June 1999.
64B - 35 that the Board of Directors approve the following changes to the Refrigeration Committee BAR to take effect FY2000-2001: 6. MEMBERSHIP 6.1 Composition
6.2 Qualifications
6.3 Term of Service Service on this committee for the [Regional Vice Chairs] members is intended to be for a 3-year term. Service on this committee for the Chair, Vice Chair, BOD ex-officio and Coordinating Officer is intended to be for a one-year term. Appointments are made, however, each year by the President-Elect for the administrative year covered by his term as President. (85-06-26-11/86-06-25-09/94-06-26-04/99-01-28-80) 65 - 37 that the Board of Directors reaffirm the existing position paper and statement on Indoor Air Quality.
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Revision Date: August 17, 2000
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